Project Administrator – Core Banking Transformation

We are seeking a detail-oriented Project Administrator to support a core banking transformation program for a Delaware-based credit union. This role provides essential administrative and coordination support across multiple program workstreams, reporting directly to the CIO’s Chief of Staff. You will play a key role in maintaining project schedules, capturing meeting outcomes, and ensuring communication consistency across teams and stakeholders.

Key Responsibilities:

• Assist with scheduling, status tracking, and milestone coordination for multiple project tracks.
• Publish weekly meeting minutes, action items, and program dashboards.
• Support conversion weekend logistics, including dry runs, checkpoint calls, and tracking readiness activities.
• Coordinate documentation updates, RAID log entries, and deliverables across teams.
• Maintain communication alignment between internal teams, vendor PMs, and steering committee stakeholders.
• Provide administrative support for program governance routines and special initiatives as needed.

Required Qualifications:

• 3+ years of experience in project administration, coordination, or PMO support within financial services or technology programs.
• Strong organizational skills and attention to detail in fast-paced environments.
• Excellent written and verbal communication skills, including note-taking and stakeholder updates.
• Proficiency with project collaboration tools (e.g., ClickUp, Confluence, Microsoft Teams, or Jira).
• Ability to support hybrid team structures and executive-level communications.

Preferred Skills:

• Familiarity with core banking systems, especially during implementation or transformation programs.
• Experience working in a credit union or banking environment.
• Knowledge of project governance frameworks and reporting hierarchies.

Work Arrangement:

Hybrid – Primarily remote, with onsite support required during conversion dry runs and go-live weekends.

Location:

Delaware

Contract Details:

• 6-month contract with potential extension
• Competitive hourly rate: Dependent on Experience (DOE)
• Start Date: June 2, 2025